APP & Checkout
Our Cash Register App makes checkout fast and easy and works with both Apple and Android devices. You can have multiple volunteers helping at once, making checkout even quicker!
If you have helpers who only need access for checkout, simply share your school’s Holiday Shop PIN. This lets them use the app without giving them access to reports, private data, or the Chairperson Portal.
Returning Chairpersons:
This year’s app is brand-new and must be freshly installed. Please delete last year’s version before downloading the new one — the old app can’t be updated and will no longer function properly.
Download the Cash Register APP from the Mobile APP Store for Apple or Android:
Log-In: Enter your Holiday Shop PIN Code, which can be found in the emails we’ve sent you or on the cover letter in your “Chairperson Materials Kit.” An internet connection is needed for initial login, but the app can function with or without an internet connection afterward. Credit card transactions and some other functions require an internet connection.
Checking Out Students: It’s as easy as 1,2,3:
- Press “Number/Code” — Tap the “Number/Code” button on the app that matches the code found on the bottom of each gift.
- Press “Checkout Complete Sale” — Once all items are entered, tap to move to payment.
- Select Payment Type — Choose “Cash,” “Gift Certificate,” or “Credit Card” based on how the student is paying. Complete the sale and make change if needed. It’s that simple!
Cash Processing: After selecting “Cash” as the payment type, enter the amount of Cash Tendered. The app will automatically calculate whether Change is due or if the child is short on funds. If they’re short, you can cover the balance using Donations (if available). Once everything looks correct, simply press “Complete Sale” to finish the transaction and move on to the next student.
Gift Certificate Processing: After selecting “Gift Certificate” as the payment type, you can search by the student’s name or code. Once you locate the correct student, tap “Apply Certificate” to redeem it toward their purchase. The app will automatically deduct the amount and update your records in real time. It will also calculate whether change is due or if the child is short on funds. If they’re short, you can cover the balance using Donations (if available). Once everything looks correct, simply press “Complete Sale” to finish the transaction and move on to the next student.
Credit Card Processing: After selecting “Credit Card” as the payment type, you can either manually enter the card details or tap the camera icon to scan the credit card number. Enter the expiration date and the optional parent’s cell phone number if they’d like to receive a text receipt. This option is perfect for night, weekend, or volunteer sales. All credit card purchases are automatically recorded and credited to your invoice. Note: An internet connection is required for credit card transactions.
Menu: To access the menu, tap the three lines in the top left corner of the app. From there, you’ll find:
Available Information for Checkout Helpers
Cash Register – The home page for processing student sales.
Gift Certificates – View a list of all purchased gift certificates.
Donations – See a summary of Total Received and Total Applied.
IOU Requests – Create and track IOUs for out-of-stock items.
Parent Website – Click to review or copy and share your school’s link.
Chairperson Manual – Access helpful instructions and answers about your sale.
Sales Information – Displays your school’s details, including the Holiday Shop PIN and profit level.
If you’re a Chairperson, you’ll also see these additional options:
Reorder Merchandise – Place reorders directly within the app.
Chairperson Portal – Access the mobile-friendly portal with all your sale details.
Logout – Safely sign out of the app.
Pre-Coded Gifts: Over 90% of our merchandise is pre-coded with a number printed on it, corresponding to the retail price point. This eliminates the need to memorize prices. The coding aligns with your chosen profit margin and syncs with our cash register app, making checkout faster and simpler.
Profit: When your school signed up, you chose a profit margin (0%, 10%, or 20%). This choice determines the prices of items and is reflected on the pre-priced tent cards and in the cash register app. Selecting 0% or 10% is ideal for service projects to keep prices low, while 20% is popular for fundraisers. If you’re using “Custom Pricing,” program your pricing in the Chairperson Portal, and the app will sync with these prices.
Why Use the App: In the past, schools used cash registers, resulting in long lines and slower checkouts. Nowadays, our app, along with a cash box and a few volunteers, can process students three times faster, streamlining the shopping experience. Cash registers are still available but are used by very few schools today.
| CASH CODE | 0% PROFIT | 10% PROFIT | 20% PROFIT |
|---|---|---|---|
| 1 | $0.25 | $0.25 | $0.25 |
| 2 | $0.50 | $0.50 | $0.50 |
| 3 | $0.75 | $0.75 | $1.00 |
| 4 | $1.00 | $1.25 | $1.25 |
| 5 | $1.50 | $1.75 | $2.00 |
| 6 | $2.25 | $2.50 | $2.75 |
| 7 | $2.75 | $3.00 | $3.50 |
| 8 | $3.25 | $3.75 | $4.25 |
| 9 | $3.75 | $4.25 | $4.75 |
| 10 | $4.25 | $4.75 | $5.25 |
| 11 | $4.75 | $5.25 | $6.00 |
| 12 | $5.25 | $6.00 | $6.50 |
| 13 | $5.75 | $6.50 | $7.25 |
| 14 | $6.50 | $7.25 | $8.00 |
| 15 | $7.50 | $8.25 | $9.25 |
| 16 | $8.50 | $9.50 | $10.75 |
| 17 | $9.50 | $10.50 | $11.75 |
| 18 | $10.50 | $11.50 | $13.00 |
| 19 | $12.50 | $14.00 | $16.00 |