How it Works

Program Overview:
Our Holiday Shop provides your school with a complete program featuring a wide range of quality gifts at affordable prices. It offers a large assortment of items that make great gifts for mom, dad, grandma, grandpa, aunt, uncle, sister, brother, teacher, pet, baby, and friends. There are also items for today’s blended families, personalized with “You’re Special,” “World’s Best,” “Cool Dude,” and many generic gifts great for anyone. We provide you with everything you need, free of charge, to make your sale easy and successful: parent letter/budget envelopes, hallway posters, tablecloths, gift bags, pre-priced tent cards, pre-coded merchandise, an App for check-out, free UPS next-day air shipping on reorders, and pre-paid UPS return service labels to send back any unsold gifts and supplies, Chairperson Portal, and a customizable MySchool Parent Website.

Gift Allocation and Reorders:
The number of gifts your school will initially receive is determined by your school’s enrollment, the number of days you’ll be selling, and your past sales history with our holiday shop. If you are a new group, any previous sales history or past invoices you can provide is very helpful. If your group is new and you don’t have any previous sales history, don’t worry. We have over 45 years of experience and comprehensive sales statistics to help us determine the right starting inventory for your school. In the event that you run out of items during your sale, rest assured that placing a reorder is easy and hassle-free.

Sale Location and Duration:
You should set up the sale in a convenient and comfortable area of the school, such as the library, auditorium, or a classroom. Most sales are held during the school day, and we recommend allocating approximately 30 minutes per classroom. Feel free to adjust this time frame to suit your unique requirements. Sales typically run for three, four, or five days, depending on the size of your school. We recommend selling at least from Tuesday through Thursday, allowing Monday for set up and Friday for breakdown. Additionally, some schools host a Family Shopping Night to ensure that everyone can enjoy this unique shopping experience together.

Chairperson Kit and Promotion:
The Chairperson Kit will arrive approximately 4 weeks before your sale starts. In the Chairperson Kit, you will find your parent letters/budget envelopes, posters, a chairperson manual/App information flyer, and holiday shop bucks(if you selected them as your bonus). You will also find your login information to access your Chairperson Portal. You should explore the portal prior to your sale. Look for the section where you can customize your MySchool Parent Website by adding your schedule or any details about your sale. After updating you can start promoting your upcoming sale by sharing the URL to your school’s website with students families. Simply share the website via email and post it on social media; we have social media blocks already created for you in the portal labeled marketing toolbox.

Gift Arrival:
The gifts will arrive approximately 5-10 days before your sale begins, unless otherwise stated on the agreement. To make setting up easier, start by sorting your boxes labeled “Box 1,” “Box 2,” and so on. In the case of a large shop, there may be multiple “Box 1s,” “Box 2s,” and so forth. Locate the box marked “Open This Box First”; it will be among the “Box 1s.” Inside this box, you will find chairperson packet, pre-paid return labels, and pre-priced tent cards with pictures of each gift to help with setup. All “Box 1s” will also include tablecloths and gift bags.

Setup:
To ensure smooth organization during your sale, we recommend setting up a minimum of four tables. If you have extra space, adjust your plan accordingly. Allocate one table for female gifts (mom/grandma/aunt), another for male gifts (dad/grandpa/uncle & teachers), one for kids’ gifts (girls/boys/sister/brother/baby & pets), and one for checkout & gift bags. Once your tables are in place, use the provided tablecloths to cover them. Arrange the tent cards on their respective tables in the order you received them, from the lowest to the highest prices. Then, begin unpacking the gifts and match them with the corresponding tent cards.

Sale Completion and Return:
When the sale is over, pack up all the remaining gifts and supplies into as few boxes as possible and send them back. Place the return labels that were included in the box marked “Open This Box First” and take them to wherever your UPS driver normally delivers to your school. Next, visit the “Invoicing” section on the Chairperson Portal to close your sale.

We hope this “How it works” section has given you a good overview of how the program runs. Please visit the other sections of this manual for more detailed explanations of each part of your sale.